Meeting Management

They will learn planning and leading techniques that will give them the confidence to run a meeting that will engage the attendees and leave a positive and lasting impression. Through this workshop your participants will learn the needed skills in planning and implementing a successful meeting.

The Meeting Management workshop will explore how to reduce waste and make meetings more efficient. This is a hands-on workshop and your participation will help make it a valuable experience.

Use this time to begin the process of developing your skills along with other participants who share the same desire to improve their meeting management skills.

COURSE KIT:

Training manuals and instructor’s guide

Powerpoint slides and flip chart notes

Workshop activities and exercises

COURSE OUTLINE

Module One: Getting Started
  • Icebreaker
  • Housekeeping Items
  • The Parking Lot
  • Workshop Objectives
Module Two: Planning and Preparing (I)
  • Identifying the Participants
  • Choosing the Time and Place
  • Creating the Agenda
Module Three: Planning and Preparing (II)
  • Gathering Materials
  • Sending Invitations
  • Making Logistical Arrangements
Module Four: Setting up the Meeting Space
  • The Basic Essentials
  • The Extra Touches
  • Choosing a Physical Arrangement
Module Five: Electronic Options
  • Overview of Choices Available
  • Things to Consider
  • Making a Final Decision
Module Six: Meeting Roles and Responsibilities
  • The Chairperson
  • The Minute Taker
  • The Attendees
  • Variations for Large and Small Meetings
Module Seven: Chairing a Meeting (I)
  • Getting Off on the Right Foot
  • The Role of the Agenda
  • Using a Parking Lot
Module Eight: Chairing a Meeting (II)
  • Keeping the Meeting on Track
  • Dealing with Overtime
  • Holding Participants Accountable
Module Nine: Dealing with Disruptions
  • Running in and Out
  • Cell Phone and PDA’s Ringing
  • Off on a Tangent
  • Personality Conflict
Module Ten: Taking Minutes
  • What are Minutes?
  • What do I Record?
  • A Take-Home Template
Module Eleven: Making the Most of Your Meeting
  • The 50 Minute Meeting
  • Using Games
  • Giving Prizes
  • Stuffed Magic
Module Twelve: Wrapping Up
  • Words from the Wise
  • Review of Parking Lot
  • Lessons Learned
  • Completion of Action Plans and Evaluations
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